Add or Edit Delinquent Charges
The Delinquent Charges page allows authorized users to define and maintain the delinquent charge batches that are used to apply delinquent charges (e.g., late fees or finance charges) to customer invoices. Invoices that have Late Fees or Finance Charges applied to them are added to delinquent charge batches.
Note: If while updating a delinquent charge batch you need to clear your changes, click Reset at any time to return to the previous state the page was in before you save your changes.
To access the Delinquent Charges page, go to Financial Management > Miscellaneous Billing > Period End Processing > Delinquent Charges. On the Delinquent Charges List page, click New or the Description hyperlink in the list to open an existing Delinquent Charges batch.
General
The General tab allows authorized users to view general information about the batch.
- In Type, select the type of charge (late fee or finance charge) to associate with the batch. The default is Late Fee. The available options are Late Fee and Finance Charge.
Note: To create both charge types, you need to create two separate batches.
- In Batch Date, type or select the processing date assigned to the batch. The default is the current system date.
- In G/L Date, type or select the date on which the late fees/finance charges that are posted to the general ledger are recorded. The default is the current system date. The date must be a valid date, but less than the date entered in the Maximum Future post date field on the Journal Processing tab on the Company Suite Settings page.
- In Department, select the department responsible for the batch. The default is <blank>. This field displays only those departments to which the user has authority.
- In Description, type a description of the charge, for example: July Late Fees. The maximum character length is 64; the minimum is 1.
- Use From Due Date to select all qualifying invoices with a due date greater than or equal to the From Due Date that will be assigned late charges or finance fees.
- Use To Due Date to select all qualifying invoices with a due date less than or equal to the To Due Date that will be assigned late charges or finance fees.
- On the Departments tab, select the departments to which the charge will be associated. In the Available Departments box select and move the appropriate department(s) to the Selected Departments box. This list displays all departments to which you have miscellaneous billing process authority. You can use Ctrl+Click to select or deselect multiple departments or Shift+Click to select a range of departments.
- On the Invoice Type tab, select the invoice types to which the charge or fee will be associated. In the Available Invoice Type (s) box select and move the appropriate invoice type(s) to the Selected Invoice Type(s) box. This list displays all invoice types to which you have authority. You can use Ctrl+Click to select or deselect multiple invoice types or Shift+Click to select a range of invoice types.
How to move items from one box to another
- To select multiple items randomly throughout the list, hold down CTRL while clicking each item.
- To select multiple consecutive items, hold down SHIFT, and click the first item then the last item.
Click 
to move the selected item(s) from the Available box to the Selected box.
-
moves all items, selected or not, to the Selected box. -
returns the selected items to the Available box. -
returns all items to the Available box.
- Click Build Results, which calculates and selects the invoices based on the selection criteria you entered. This button is hidden if you do not have Add rights to the Miscellaneous Billing - Delinquent Charges security component. It is disabled if you do not have Change rights to the Miscellaneous Billing - Delinquent Charges security component.
- Click Maintain Results to return the results of the invoice search (Build Results) and open the Delinquent Charge Items page where you can accept or waive the late fee or finance charge.
Summary
The Summary tab allows authorized users to view summary information about the batch.
| Field | Description |
|---|---|
| Number of Invoices | Total number of invoices included in the delinquent charges batch. |
| Billing Amount | Total dollar amount billed of all invoices in the delinquent charges batch. |
| Late Fees | Total amount of late fees charged to the invoices from prior delinquent charges batch. |
| Finance Charges | Total amount of finance charges charged to the invoices from prior delinquent charges batch. |
| Additional Late Fees/Finance Charges | Additional late fee and finance charges charged to the invoices in the delinquent charges batch. |
| Total Amount | Billed amount plus any late fees or finance charges added to the invoices in the delinquent charges batch. |
Approvals
The Approvals tab allows authorized users to view the approvals needed and completed for the selected delinquent charges batch.
Delete a Delinquent Charge
To delete a delinquent charge batch click Delete. The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.